RDA, PITB Partner to Enhance E-Filing, Automation

APP
Rawalpindi: Rawalpindi Development Authority (RDA) and Punjab Information Technology Board (PITB), at the direction of the Punjab government, have signed an agreement for e-filing and office automation systems.
According to an RDA spokesman, a meeting was held here on Sunday in the RDA office for e-filing and office automation systems.
The spokesman said that the purpose of this agreement was to maintain paperless files of the notes, approvals, and proposals so that the records could be easily accessible. Sometimes important documents in the offices are damaged during an untoward incident like a flood or fire. For example, RDA documents were lost in 2004 due to the flood, he said.
The PITB representative briefed the participants on E-Filing and the Office Automation System, according to the spokesman.
He further said that the e-filing system in RDA would enable the officials to manage the daily tasks in a timely and effective manner, and the department could proceed towards a paperless office environment.
The main objective of this management software would be to ensure that every correspondence would be digitally accessible round-the-clock, he informed.
He further said that digital copies of every official document would be made and uploaded to the system. These copies would also be stored on a cloud server and archived for future use and reference, he added.
The spokesman said that the application would send an SMS to all the intended participants and notify them about RDA operations against illegal under-construction buildings, illegal housing schemes, meeting timings and locations, etc. The system would help increase the efficiency of the department, he added.